University Policies and Regulations
Reduced Nonresident Tuition. Effective Fall 1997, the annual nonresident tuition fee is reduced by 75 percent for graduate doctoral students who have advanced to candidacy, subject to the understanding that: (a) a graduate doctoral student may receive the reduced nonresident tuition rate for a maximum of three years; and (b) any such student who continues to be enrolled or who re-enrolls after receiving the reduced fee for three years will be charged the full nonresident tuition rate that is in effect at the time.
Effective Fall 1993, if your parents are not residents of California or you were not enrolled as a UC student prior to Fall 1993, you will be required to be financially independent in order to be a resident for tuition purposes. You will be considered financially independent if one or more of the following applies: you are at least 24 years old; you have legal dependents other than a spouse; you are a ward of the court or both your parents are deceased; you are a veteran of the U.S. Armed Forces; you are married or a graduate or professional student and you were not claimed by your parents or any other individual for the tax year immediately preceding the term for which you are requesting resident classification; you are a graduate or professional student who is employed at UC 49% or more time in the term for which resident classification is requested; or, you are a single undergraduate student and you were not claimed by your parents or any other individual for the two tax years immediately preceding the term for which you are requesting resident classification, and you can demonstrate self-sufficiency for those years.
You may be able to derive California resident status from a California resident parent if you move to California to live with that parent on or before your 18th birthday. If you begin residing with your California parent after your 18th birthday, you will be treated like any other adult student coming to California to establish residence.
2. Parent of Minor Moves From California
You may be entitled to resident status if you are a minor U.S. citizen or eligible alien whose parent(s) was a resident of California who left the state within one year of the residence determination date if: (1) you remained in California after your parent(s) departed; (2) you enrolled in a California public postsecondary institution within one year of your parent(s) departure; and (3) once enrolled, you maintained continuous attendance in that institution.
3. Self Support
You may be entitled to resident status if you are a U.S. citizen or eligible alien and either a minor or age 18 and can prove the following: (1) you lived in California for the entire year immediately preceding the residence determination date; (2) you were self-supporting for that year; and (3) you intend to make California your permanent home.
4. Two-Year Care and Control
You may be entitled to resident status if you are a U.S. citizen or eligible alien and you have lived continuously with an adult who is not your parent for at least two years prior to the residence determination date. The adult with whom you are living must have been responsible for your care and control for the entire two-year period and must have been residing in California during the one year immediately preceding the residence determination date.
If you are a member of the U.S. military stationed in California on active duty, unless you are assigned for educational purposes to a state-supported institution of higher education, you may be exempt from the nonresident tuition fee until you have lived in California long enough to become a resident. You must provide the residence deputy on campus with a statement from your commanding officer or personnel officer stating that your assignment to active duty in California is not for educational purposes. The letter must include the dates of your assignment to the state.
2. Spouse or Other Dependents of Military Personnel
You are exempt from payment of the nonresident tuition fee if you are a spouse or a natural or adopted child or stepchild who is a dependent of a member of the U.S. military stationed in California on active duty. The exemption is available until you have lived in California long enough to become a resident. You must petition for a waiver of the nonresident tuition fee each quarter you are eligible. If you are enrolled in an educational institution and the member of the military is transferred on military orders to a place outside of California where he or she continues to serve in the armed forces, or the member of the military retires from active duty immediately after having served in California on active duty, you may retain this exemption under the conditions listed above.
3. Child or Spouse of Faculty Member
To the extent funds are available, if you are a dependent child under the age of 21 or the spouse of a member of the University faculty who is a member of the Academic Senate, you may be eligible for a waiver of the nonresident tuition fee. Confirmation of the faculty member's membership in the Academic Senate must be secured each quarter before the waiver is granted.
4. Child or Spouse of University Employee
You may be entitled to resident classification if you are an unmarried dependent child or the spouse of a full-time University employee whose assignment is outside California (e.g. Los Alamos Scientific Laboratory). Your parent's or spouse's employment status with the University must be confirmed each term.
5. Child of Deceased Public Law Enforcement or Fire Suppression Employee
You may be entitled to a waiver of the nonresident tuition fee if you are the child of a deceased public law enforcement or fire suppression employee who was a California resident at the time of death and who was killed in the course of fire suppression or law enforcement duties.
6. Dependent of a California Resident
If you have not been an adult resident of California for more than one year and you are the dependent child of a California resident who has been a resident for more than one year immediately prior to the residence determination date, you may be entitled to a waiver of the nonresident tuition until you have resided in California for the minimum time necessary to become a resident so long as you maintain continuous attendance at an institution.
7. Native American Graduates of a BIA School
You are eligible for an exemption from the nonresident fee if you are a graduate of a California school operated by the Federal Bureau of Indian Affairs and you enroll at one of the University of California campuses. Currently, Sherman Indian High School in Riverside is the only California High School operated by the BIA.
If you are a student who has been classified as a resident for tuition purposes and you leave the state temporarily, your absence could result in the loss of your California residence. The burden will be on you (or your parents if you are a minor) to verify that you did nothing inconsistent with your claim of a continuing California residence during your absence. Steps that you (or your parents) should take to retain a California residence include:
1.Continue to use a California permanent address on all records-educational, employment, military, etc.
2.Continue to satisfy California tax obligations. (Note: if you are claiming California residence, you are liable for payment of income taxes on your total income from the date you establish your residence in the state including income earned in another state or country.)
3. Retain your California voter's registration and vote by absentee ballot.
4.Maintain a California driver's license and vehicle registration. If it is necessary to change your license or vehicle registration, you must change them back to California within the time prescribed by law.
You are cautioned that this summary is NOT a complete explanation of the law regarding residence. Please note that changes may be made in the residence requirements between the publication of this statement and the relevant residence determination date. Any student, following a final decision on residence classification by the residence deputy, may appeal in writing to the legal analyst within 45 days of notification of the residence deputy's final decision.
The disclosure of information from student records is governed in large measure by the Federal Family Educational Rights Privacy Act of 1974, by the California Public Records Act, by the Information Practices Act of 1977, by the State of California Education Code, and by university policy and procedures implementing these laws that protect the student's right of privacy, provide safeguards for the confidentiality of student records, and permit students access to their own records.
Pursuant to the Federal Family Educational Rights and Privacy Act of 1974, the University of California Policies Applying to the Disclosure of Information from Student Records, and campus implementing procedures found in Policy P-4005 and Procedure 4005 in the UCSB Policies and Procedures Manual, students at the Santa Barbara campus of the University have the right:
1.To inspect and review records pertaining to themselves in their capacity as students;
2.To request that personally identifiable information from their student records, with exceptions as noted in Section 10.70 of the university's policies, be withheld from disclosure;
3.To inspect records maintained by the campus of disclosures of personally identifiable information from their student records;
4.To seek correction of their student records through a request to amend the records or a request for a hearing; and
5.To file complaints with the Department of Education regarding alleged violations of the right accorded them by the Federal Act.
Copies of the university's policies and campus implementation procedures can be obtained from and questions regarding various privacy regulations can be addressed to the Office of Public Affairs, 1124 Cheadle Hall. For the types and locations of student records maintained by the campus, and titles and addresses of the officials responsible for the records, please refer to Policy P-4005 in the UCSB Policies and Procedures Manual, available in campus offices.
The following information is designated as "directory information" and normally will be released by the campus without the consent of the student: name, current local and permanent address and telephone number, electronic mail address, date/place of birth, major, number of units currently enrolled in, dates of attendance, degree/honors awarded, most recent school attended, athletic information including height and weight, and participation in officially recognized organizations. Students have the right to restrict the disclosure of this information. A form to restrict disclosure of any or all of this information may be submitted at the Office of the Registrar. A student requesting such restrictions should be aware, however, of the implications of such a request. For example, if a request is made to withhold from disclosure a student's name and degrees and honors received, the campus cannot make public any honors received by the student, such as election to Phi Beta Kappa, and cannot include the student's name and degree earned in any campus publication. Similarly, if a request is made to withhold from disclosure a student's name and dates of attendance, a student's status as a student cannot be verified for potential employers without the written consent of the student. Further, if a student's last instruction to the campus was to withhold from disclosure the degree granted to that student, that information cannot be confirmed for a third party in connection with the appointment of the graduate to a new position or an honor that individual received.
Each fall, a free UCSB Associated Students Student & Faculty Directory is made available to all students. The directory lists the name, local address and telephone number, and permanent address of any enrolled student who has (a) answered affirmatively that he or she consents to be listed in the directory on the Personal Information Form that all students must complete every fall quarter; and (b) not requested that directory information be withheld by submission of the appropriate form to the Office of the Registrar. Failure to submit the Personal Information Form or a negative response to the Student Directory Option will result only in the withholding of the student's name and address information from the Student Directory. Any student who wishes to have directory information withheld for purposes other than the Student Directory must complete a Not for Release form at the Office of the Registrar as described above.
Students are given an opportunity to examine and update their personal information each fall quarter or at any time upon request at the Office of the Registrar.
Effective for all undergraduate students admitted to the University in fall 1997 or later, a break or breaks in enrollment totaling 9 or more quarters (excluding Summer quarters) can lead to a change in the catalog year under which requirements will be evaluated. Upon their return, students who leave the University will normally be required to fulfill requirements as listed in the catalog published no earlier than three years prior to their final return. They must follow the same catalog year for all degree requirements, including: University requirements Unit requirements General Education requirements Major requirements.
Students transferring from other institutions may elect to meet as graduation requirements either: (1) those in effect at the time of transfer to UCSB; or (2) those in effect up to two years prior to matriculation provided their transcripts from earlier schools indicated commitment to the major within that period and they would not suffer in upper-division coursework due to inadequate preparation.
Further, the scheduling during dead week, by faculty or departments, of non-instructional events for which student participation is mandatory, is equally strongly discouraged.
CEPAP resolution, approved by Faculty Legislature, Santa Barbara Division, January 1982.
(B) If after speaking to the faculty member in charge of the course and department chair, a student wishes to contest a grade on such grounds, he/she must present a written appeal to an official designated by the Executive Committee, usually the Dean of Undergraduate Studies (or equivalent) of the appropriate school(s) or college(s) offering the course (hereinafter, "The Dean(s)"). This appeal must be submitted before the end of the term following the term in which the grade was assigned. Upon receipt of this appeal, the dean(s) shall promptly seek to resolve the issue by consulting the parties involved and the chair of the instructor's department. If the chair was the instructor involved he/she shall not participate in these deliberations in any way except as one of the parties. In such cases, the Dean shall proceed to attempt to resolve the dispute independently. If the dean was the instructor involved, he/she shall not participate in these deliberations except as one of the parties. In such cases, the immediate supervisor of the dean(s) shall recommend to the Executive Committee an appropriate alternate for the dean. If the complaint is resolved, the dean(s) shall provide a letter describing the resolution to the student(s), instructor(s), and chair(s) involved.
(C) If these efforts are unavailing within 30 days following receipt of the student's initial written complaint by the dean(s), the student may within the next 15 days present a final written appeal to the Executive Committee(s) of the respective college(s), a copy of which shall also be given to the dean(s). If a member of the Executive Committee was the instructor involved, that person shall not participate in the case in any way except as one of the parties. As soon as feasible, the dean(s) shall prepare a report for the Executive Committee providing the details of (i) the prior investigations, including information as to the allegations and the evidence produced by the student to establish the case; (ii) the instructor's response to the student's allegations; (iii) all other information the Dean may have gathered in the course of the investigation that bears on the credibility of the student's complaint. Copies of the dean's report shall be sent to the instructor and the student, both of whom submit written comments to the executive committee within 30 days of receipt of the dean's report. Having granted both parties a reasonable opportunity, the committee shall make a final determination within 60 days after receipt of the complaint. Should the Dean's investigation tend to demonstrate a pattern of faculty misconduct extending beyond the particular case, the Dean shall inform the Executive Committee which is then responsible for assuring that appropriate corrective actions are taken including but not limited to grade changes as specified in (D) below and referral of the case to other appropriate committees and agencies.
(D) If the executive committee decides that the grade (or units) assigned is (are) not reflective of the student's course performance, it shall authorize one of the actions stated below.
The committee may act only as follows:
1.authorize retroactive withdrawal from the course;
2.authorize a change of contested grade;
3.for courses offered in the College of Creative Studies, the Executive Committee shall determine the number of units to be assigned.
The committee shall report its decision to the Registrar for recording.
(B) In the Santa Barbara division an instructor's refusal to permit a student to begin or continue a course may be challenged by the student on grounds that such refusal arises from discrimination on political grounds, or for reasons of race, religion, sex, ethnic origin, or for other arbitrary or personal reasons. The procedure for the initiation of such a challenge is set forth in regulation A25. However, the only final recommendations and decisions to be made by the officers and the committees therein specified shall be to deny or authorize the student's entry into or continuation in the course concerned.
Members of the UCSB campus staff are available to answer students' questions about nondiscrimination policies and procedures. Information and copies of the grievance procedure are available from these campus offices:
Office of Vice Chancellor-Student Affairs
Michael D. Young, Vice Chancellor
Cheadle Hall 5203, (805) 893-8784
Sexual Harassment Complaint Resolution Officer/Title IX
Coordinator
Paula Rudolph
Cheadle Hall 3117, (805) 893-2546
Office of Student Life
Yonie Harris, Acting Dean
Student Affairs and Administrative Services Building
(SAASB) 2201, (805) 893-4569
Administrative Services
Linda Raney, Americans with Disabilities Act Coordinator
Cheadle Hall 4129, (805) 893-2184
Women's Center
Deidre Acker, Director
Building 434, Room 141, (805) 893-3778
Disabled Students Program
Diane E. Glenn, Director
Student Affairs and Administrative Services Building
(SAASB) 1201, (805) 893-2668 V/TDD
Ombuds Office
Geoffrey Wallace, Ombuds
Judy Guillermo-Newton, Associate Ombuds
Student Affairs and Administrative Services Building
(SAASB) 1207, (805) 893-3285
Affirmative Action Office
Raymond Huerta, Coordinator
Cheadle Hall 3203, (805) 893-2089
Associated Students
Main Office
UCen, Room 1523, (805) 893-2566
Graduate Division
Mary E. McMahon, Assistant Dean
Cheadle Hall 3117, (805) 893-2546
Educational Opportunity Program
Yolanda Garcia, Director
Building 434, Room 125, (805) 893-3720
Any student who wishes to file a grievance arising from alleged discrimination (other than a contested grade) must do so at the Office of the Vice Chancellor-Student Affairs, (805) 893-3651, Cheadle Hall 5203. The accompanying chart summarizes the steps in the university's formal grievance procedure for discrimination.
Individuals who file a complaint should know that civil law remedies, including but not limited to injunctions, restraining orders, or other orders, may also be available to them.
Further information and/or assistance can be obtained from the Sexual Harassment Complaint Resolution Officer, Paula Rudolph, Cheadle Hall 3117. Telephone (805) 893-2546.
Inquiries regarding the University's student-related nondiscrimination policies may be directed to: Raymond Huerta, Affirmative Action Coordinator. Telephone: (805) 893-2089.
In addition, employees and students shall not use illegal or abuse legal substances in a manner which impairs job performance, scholarly activities, or student life.
Employees directly or indirectly involved in work on or for a Federal grant or contract are required as a condition of employment on the grant or contract, to notify the University within five (5) calendar days if they are convicted of any criminal drug statute violation for activity occurring at the workplace, at the location of any grant/contract activity, or while on University business.
Conviction: The term "conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violation of Federal or State criminal drug statutes.
Employee: For the purposes of these procedures, an employee is any person holding a University staff or academic appointment, including student, casual, temporary and contract employees on appointment.
Health Risks: Substance abuse may result in a wide spectrum of extremely serious health problems. Acute problems include heart attack, stroke and sudden death, which, in the case of some drugs such as cocaine, can occur after first-time usage. Long-lasting effects of drugs and alcohol may include disruption of normal heart rhythm, high blood pressure, leaks of blood vessels in the brain, bleeding and destruction of brain cells and permanent memory loss, infertility, impotency, immune system impairment, kidney failure, cirrhosis of the liver, and pulmonary damage. Drug use during pregnancy may result in fetal damage and birth defects causing hyperactivity, neurological abnormalities and developmental difficulties.
Legal Sanctions: There are numerous federal, state and local statutes and ordinances relating to the manufacture, distribution, dispensation, possession or use of a controlled substance or alcohol. See below for a summary of some of these laws.
Student: According to Campus Regulations Applying to Campus Activities, Organizations, and Students, a student is a person who is currently enrolled at the University, or, during a recess period between quarters or the summer period, one who has completed the immediately preceding term and is eligible for re-enrollment. If students are employed by the University, they are covered by those provisions applying to employees and those provisions applying to students.
Substances: The term "substances" includes both illegal and legal substances:
1. Illegal substances: Illegal substances are controlled substances listed in the Federal Controlled Substances Act (21 U.S.C. 812) and further defined by regulations (21 CFR 1308), which are obtained illegally. A list of controlled substances is available in Academic and Staff Assistance Program (ASAP), Student Health Service-Alcohol/Drug Awareness Program, and Human Resources-Labor and Employee Relations.
2. Legal substances are:
(a) Alcoholic beverages,
(b) Controlled substances as listed in the Federal Controlled Substances Act, that are prescribed or administered by a licensed physician or health-care professional, or purchased and used in accordance with Business and Finance Bulletin 50 - Acquisition and Use of Narcotics and Dangerous Drugs for approved scientific research,
(c) Over-the-counter drugs/products.
2. UCSB offers assistance to employees and students in obtaining treatment and counseling for substance abuse problems through the following programs:
(a) Academic and Staff Assistance Program (ASAP) counselors are available to employees to aid them in identifying community treatment programs.
(b) Student Health Service Alcohol/Drug Awareness Program counselors and Counseling and Career Services (CCS) counselors are available to students for short-term counseling and referral.
3. Information obtained during the course of participation in the above counseling programs will be treated as confidential and cannot be released without the written consent of the employee or student except as authorized or required by Federal or State Law.
2. When an employee's job performance appears impaired due to the use of an illegal substance or the abuse of a legal substance, including alcohol, the supervisor is obligated to take appropriate action to address the problem. Supervisors are encouraged to seek assistance from their department head, Human Resources-Labor and Employee Relations, Academic Personnel, or Academic and Staff Assistance Program (ASAP). Appropriate action is determined on a case-by case basis and may include, but is not limited to supervisory referral to ASAP, corrective action, or UCSB Police Department intervention.
3. Employees found to be in violation of this Policy or the University Policy on Substance Abuse may be subject to corrective action up to and including dismissal in accordance with the applicable Personnel policies and procedures, collective bargaining agreements, or Academic Senate policies and procedures. In addition to or in lieu of corrective action an employee may be required to participate in an approved counseling or treatment program. Attendance in counseling or treatment programs does not relieve an employee from the obligation to maintain acceptable work standards nor should it delay appropriate corrective action.
1. The employee must notify his/her supervisor within five (5) calendar days of the conviction. Failure by an employee to report a conviction within five (5) calendar days may result in corrective action, up to and including dismissal.
2. A supervisor who is notified by the employee or who learns through other reliable means that an employee has been convicted, must immediately (same day, if feasible) report the conviction to the UCSB Office of Research Development and Administration (ORDA). (Drug Free Workplace Act of 1988, Public Law 100-690, Title V, Subtitle D).
3. ORDA will in turn report the conviction to the Federal agency administering the contract or grant within ten (10) calendar days of receiving notice of a conviction. ORDA will provide written notice of the conviction, including the I.D. number of each grant and the position title of the employee, to every grant officer on whose grant the employee was working.
4. The employing department is required by law to take one of the following actions within thirty (30) days of notification of the conviction:
(a) Taking appropriate personnel action, up to and including termination, or
(b) Requiring the employee to participate satisfactorily in a substance abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency.
2. All students engaged in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance and/or alcohol on University properties or at official University functions are subject to the University discipline provisions of the Campus Regulations Applying to Campus Activities, Organizations, and Students. Students found guilty of violating the University Policy on Substance Abuse or the UCSB Policy and Procedure are subject to disciplinary sanctions which may include loss of privileges and exclusion from activities, a letter of warning, suspension or dismissal. In addition to or in lieu of corrective action, a student may be required to participate in an approved counseling or treatment program.